ACCOUNTS PAYABLE PORTAL
Welcome to the Accounts Payable Portal. This portal is intended for use by directors, staff and independent contractors/vendors to submit mileage reimbursements, personal and P-Card expense reports, or to submit invoices. In addition, directors, staff and independent contractors/vendors may update relevant information (ACH/EFT, W-9, etc.) in a secure manner. SPHA strongly discourages emailing sensitive information as SPHA cannot guarantee the safety of such information when transmitted through email channels.
For independent contractors/vendors who utilize systems (i.e., QuickBooks) and wish not to upload invoices through this portal may set their system to automatically email them to [email protected]. This email address will automatically submit your invoice for processing. All invoices should be submitted directly to Accounts Payable. Please do not email invoices directly to any individual (such as the person you are working with) as this can delay processing.
FINANCE OPERATIONS
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Submit invoices
Submit your invoices for goods and services provided to the organization for payment. -
Request purchase order #
To request a purchase order (PO#) for processing of bulk/large product orders. -
Submit mileage reimbursement
Claim expenses related to business travel using a personal vehicle, based on the mileage driven. -
Submit personal expense report
Submission of out-of-pocket expenses incurred for business purposes for reimbursement. -
Submit P-Card reconciliation report
Reconciliation of transactions made with a purchasing card (P-Card) to ensure accuracy and proper coding on a monthly basis.
INDEPENDENT CONTRACTOR/VENDOR OPERATIONS
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Independent contractor/vendor onboarding
To formally register as a new independent contractor or vendor into the organization's accounting system. -
Change/update mailing address
Process for independent contractors or vendors to modify their mailing address information in the organization's records. -
Download IRS Form W-9
Access and obtain the IRS form used to collect taxpayer identification information from independent contractors or vendors. -
Submit/update ACH/EFT direct deposit
For independent contractors or vendors to set up or update their bank information for electronic payments via ACH/EFT. -
Upload IRS Form W-9
Securely upload a new/updated IRS form W-9 to verify taxpayer identification information for independent contractors or vendors.
